Outsourcing your mail server and junk mail protection to a hosted solution reveals several gains

The amount of spam continues to go up and this means that a large share of an organisation’s capital resources and bandwidth are “stolen” from them. Outsourcing their e-mail to a hosted service will help them get their resources back and re-spend them on productivity.

Internet is a core resource and a vital daily part of both business and private acitivities, however, if it suddenly consists of a lot of ilegitimate email-s and junk, then its becomes irritating and frustrating to both the IT department, the users and in the end the entire company.

Web spreads out widely and is now available for everybody in all age groups, which has a huge impact on the amount of spam mails and following that, an increased cost using time and resources to clear junk and ilegitimate mail from the mail boxes. It is very common to underestimate the cost of getting rid of spam - the reason is that is just takes a couple of seconds to remove one single spam e-mail. But when spam mails suddenly appear in hundres or thousands on a daily basis it becomes a serious problem - consuming time and users’ focus.

Unwanted e-mails do not just play the role of being annoying, they have a major side effect on the performance of an entire organisation ocuupying network and abusing bandwidth. Every unsolicited message delivered uses bandwidth and in some cases spam account for nearly 50% of the entire network.

A slow and ineffective network hits all businesses - from the large companies the have their own dedicated team taking care of IT securiry to small businesses, that has a smaller budget for online protection. Furthermore, governments at all levels - local and regional - have tried to implement legislation aimed at spammers, unfortunately this has not helped fight spam sufficiently as spammers are able to continue their criminal activities using the latest and most advanced technologies.

Spammer have set up their underground base with access to widespread networks of mail servers combined with advanced and custom technology. A number of studies have shown that spam are draining financial resources and posting security threats to organizations by exposing their networks to malware, spyware and other malicious codes.

These severe security issues calls for effective outsourced spam message solutions for mail servers in order to be able to prevent the security threat and reduce operation costs. Organisations can especially protect themselves better against online security issues using outsourced hosted servers and services.

One strong feature of employing outsourced hosted server is time saving as companies do not need to be worry about hardware/software integration and maintenance of installed equipments. Trained and experienced personnel keep and eye on their systems 24/7 and ensure removal of all spam before it is passed to the company’s internal network and the end users.

The responsibility removing all spam before it reaches the end users is now placed at the outsourced hosted mail server, and understanding the entire process is now much easier for less technical users.

Author:Martin Faklor